When it comes to hosting events, we naturally want to host the best possible event we can, right? After all, an event – no matter the size or purpose – can be a significant investment of both time and energy on your part.
That being said, just how do you host the very best event? There are so many factors, so many moving pieces and so many – figurative – plates to spin in the air – it can all seem overwhelming!
Well, to help you, we’ve put together this little list of 4 of the very best tips to ensure that your event is as good as it possibly can be. These tips are all pretty straightforward – but they are things that can be easily overlooked, and can really put a damper on your event.
- Feed the People
Whether your event is a product launch, a company celebration or whatever – no one is going to have a good time if they are hungry!
Plan out your numbers and your budget nice and early so you know how much food to order. It’s also important to decide early if it is a light finger buffet or a full on Hog Roast with all the trimmings!
Remember that more people than ever have food intolerances, allergies and religious exemptions from various foods, so allow for that too.
If the budget will stretch, outsourcing to a catering company should be a stress-free option. For smaller gatherings or lower budget events, self-catering is not as scary as it might seem and there are lot of guides online – like this one from the BBC – to help you.
- Keep Everyone Watered
From the same school of thought as keeping everyone fed, it’s also a good idea to keep them watered!
Now, a free bar will almost certainly help your event go with a bang, so long as Tony from Sales can keep his hands to himself. But not all events are suited to an onsite bar – let alone have the budget for it.
At the very least ensure that there is plenty of water around – simple tap water can be easily and cheaply jazzed up by putting it in glass decanters with twists of cucumber or lemon. Provide tea- and coffee-making facilities, soft drinks and, if the mood is right, perhaps a few bottles of wine per table.
For the beer drinkers, keep it to bottles. They are cheaper and easier to store and drink then mini-kegs. Just keep a few on ice in a large bucket for a ready supply.
Keep everyone hydrated and you’ll be going a long way to keeping them happy!
- Take it Away!
There are a number of advantages to having your event in a foreign country. For one thing, just the fact it is outside the country will add a real impressive air to the event, it will get people talking beforehand and it will create an impression that will keep them talking for a long time!
Another advantage is that it is easier than you may think – provided of course that you find the right destination management company to partner with, it can be surprising to see how much of the work they will take off your hands. For a good example of what a decent company will do for you take a look at the website of Prague Eventury, an event organiser based in Prague.
Flights, accommodation, all services related to the event – everything taken care of.
- Enjoy Yourself!
Finally, you know the way that dogs can smell fear?
Well, attendees at an event are similar, except that they can smell stress! If they see you running around stressing out, or losing your mind over the buffet or something else, then it will have a negative impact on your guests.
So relax, smile, be happy and enjoy yourself – and you’ll quickly see that rub off on your guests too.